For your business · Sunday night chasing hours and emailing the bookkeeper
Timesheets that chase themselves
Staff put hours in on their phone. You approve from a text, one tap. The bookkeeper gets the approved sheet on payroll day without anyone emailing anything.
The chore
Hours written on a board or texted on Sunday night. Someone adds them up, someone checks them, someone emails them to the bookkeeper, and someone forgets. Payroll day arrives with a question.
What runs now
Each person puts their hours in on their phone, day by day, with a note if a day was unusual. When they submit the week you get a text with a link: one tap shows the week, one tap approves it, or you send it back with a reason and they fix it. Approved sheets go to the bookkeeper automatically, in the layout they want, in time for payroll. Nothing goes until you’ve approved it.
- Dave has submitted his timesheet for the week ending Sun 11 Oct: 40 hrs. Tap to check and approve, or send it back with a note: [link]
- Approved. The week has gone to the bookkeeper.
What changed
Sunday night stopped being timesheet night. The bookkeeper stopped asking. Disputes about hours became a look at the record instead of a conversation.
What it took
The names of your people, your week (which day it ends, when payroll runs), and the bookkeeper’s email. Half a day.